GAASC Data Policy Famework – In many organizations, the GIS manager has been charged with establishing GIS data access policy for the organization without the official authority to do so and without understanding the implications associated with policy implementation. Often, the result is a policy that is not formally adopted or a policy that has been established strictly from a legal perspective.
This document serves as a process framework for developing an effective GIS data access policy. Local government GIS managers can use this framework to help decision makers understand and formulate a GIS data access policy for their entire organization. The process encourages decision makers to review options for data distribution and carefully consider how implementing a policy will impact the organization, staff, private citizens, the business community, and other government agencies.
The goal is to enlighten and inform decision makers about specific GIS data access policy decisions. The goal is not for all local governments to have the same policies, but for each organization to formulate policies using an informed and well thought-out process.
The document outlines a series of data access policy components that should be considered during policy development. Information about the components, suggested participants, and potential implications are presented for each. Readers are encouraged to utilize these components as a framework for policy development and to expand the content as needed to address the specific concerns of their organization.
To help facilitate understanding and discussion, this document is written from the perspective of a non-GIS practitioner. This is the product of a collaborative effort among members of the Geospatial Administrators Association of South Carolina (GAASC). GAASC would also like to thank ESRI for publication assistance. The following contributed to the development of this document:
Connie Banegas, GIS Manager, Charleston Water, Charleston, SC
Mark DePenning, GIS Administrator, City of Greenville, SC
Tim De Troye, State GIS Coordinator, State of SC
Rich Hamilton, GIS Administrator, Town of Hilton Head, SC
Crystine Rathburn, GIS Manager, Florence County, SC
Bryan Townsend, GIS Administrator, York County, SC
Lynda Wayne, Federal Geographic Data Committee (GeoMaxim)
GAASC is a network of local government management professionals from both GIS and IT disciplines. Our purpose is to share knowledge, experience, and resources, as well as to collaborate on common issues, problems, and needs. Our focus is on GIS/IT business management, interagency cooperation, technology standards, member communications, and education/outreach.